If the recipient clicks on the second option, a new message form will appear and the recipient will be able to type in an explanation or additional information that will accompany their response. If the recipient clicks on the first radio button, the vote will be sent without any added message. When the recipient selects one of these options, a Microsoft Outlook dialog box will appear asking if they want to Send the response now or Edit the response before sending. Recipients can choose either “Yes” or “No.” When your recipients receive the message, they will see an information icon (i) just above the From field. The note that follows this icon says, “Vote by clicking Vote in the Respond group above.” When recipients click on the Vote button, a drop-down menu will appear. When the message is complete, click on the Send button.
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If this is the first time you have sent an email that contains voting buttons to these recipients, you may want to include a note that gives directions on how to reply.
I find this feature especially useful when I need to gather the opinions of a large group, since Outlook can be configured to keep a running tally of the results of the poll. The next time you need to find out whether your colleagues want bagels or doughnuts for an upcoming staff meeting, you might consider using the voting buttons in Outlook.
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